Versioning in SharePoint :

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Versioning in SharePoint :


  • Versioning is a process of maintaining history in SharePoint.
  • When the users editing the doc/items, a version of the document will be created. 
  • We can see who are all the users edit that item/document and also we can see all versions of the document


Steps to Enable Versioning :

                           Versioning will not automatically enable in SharePoint.To enable that do the following steps
Go to Library settings->General Settings->Versioning Settings->
1.Require chedk out=yes
2.Document Version History = Create major versions
3.Content Approval = yes

Here im going to explain about this 3 points

1.checkout /checkin as require feature :

                                          It is used to preventing any changes made by other users until the document checked in back

2.enable Version history :

                                          By default a file that stored in a document library will automatically be replaced by a newer version of the file when it is updated. This feature allows you to access any previous versions of a document for tracking or recovery purpose


3.enable content approval feature

                                  The content approval feature prevents users(other than content contributor) from viewing documents until those documents have been approved by an approver(typically the site owner),he can approve or reject
the document.

Create Content Approver Permission level and Create Approvers :

                              To configure a member as an approver you must create and assign new permisssion for that individual.
Go to site settings->Users and permissions->site permissions
->click Permission levels in top ribbon->Add a permission level

there give the following details
Name = Content Approver
Description = Permission to approve site content
Permissions = Approve Items(other permissions will be selected automatically)
click create.Now new permission level will be created.

Now add some users or group and give this permission level as Content Approver.

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